Sue Blaxley
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The most recent minutes will appear just below here. Only one other previous month's minutes may be kept on this page.
MINUTES OF THE EXTRA ORDINARY MEETING OF ST NEOT PARISH COUNCIL HELD ON WEDNESDAY, 1st FEBRUARY 2012 AT 8:30PM IN THE COMMITTEE ROOM, ST NEOT VILLAGE HALL, ST NEOT
Present: Councillors J Rowe (Chairman), C B Bunt, F J M Rowe, Ms F Wardle, P M Eddy, A L Bellringer, N J Ball, A J Cuthbert, Mrs M Merrett-Jones and J T O’Neill. Sue Blaxley (Parish Clerk) Cornwall Councillor Mrs D Watson The Chairman opened the meeting at 8:30pm.
Public Participation None
1. Apologies Councillor W H Miners did not attend this meeting as he has a prejudicial interest in the matters being discussed.
2. Declaration of interest in items on the agenda None
3. Cott Yard Project To receive and consider the determination from DEFRA of the application for a grant for the Cott Yard project and to authorize a representative of the Parish Council to sign the letter from DEFRA to accept the grant. Councillor P M Eddy reported that we had now received a letter from DEFRA outlining the grant offer and detailing the conditions attached to that offer. He explained that the proposed start date was 15th March 2012 and completion by 25th December 2012. Tenants would be expecting to occupy the building by 28th February 2013 and the end of the maintenance period would be June 2013. It was proposed by Councillor J Rowe and seconded by Councillor Ms F Wardle that Councillor P M Eddy be authorized, on behalf of the Parish Council, to sign the letter from DEFRA accepting the grant. All Councillors voted in favour of this proposal.
4. Cott Yard Project To discuss the action to be taken as a result of DEFRA’S determination of the grant application It was noted that the contract for Cott Yard as determined by our tender process had to be commenced by 22nd September 2011. Clearly, that had not happened. Councillor P M Eddy reminded everyone of the tender process that had already been followed which had resulted in six contractors being asked to tender for the works, five of which had submitted a tender. The lowest tender was awarded the contract. Considerable debate took place. Councillor N J Ball said that he thought the entire tendering process should be repeated. It was noted that if works are to start in March, there was not sufficient time to repeat the process and that this option would be very costly to the public purse. It was noted that an alternative would be to contact the six contractors who were originally asked to tender and offer them the opportunity to tender again. The appointed contractor would need to be able to commence work to remove the roof of the building on 15th March 2012.
It was proposed by Councillor J T O’Neill and seconded by Ms F Wardle that the six contractors who had originally been asked to tender for the works be offered the opportunity to tender again. Seven Councillors voted in favour of this proposal. Councillors N J Ball, A J Cuthbert and A L Bellringer voted against the proposal. The proposal was carried. The Clerk said she would instruct Charles Hunt accordingly and that the submitted tenders would be opened in an extra ordinary meeting of the Parish Council on Monday 5th March 2012 from which members of the public would be excluded. It was agreed that in the covering letter which will be sent out with the tender documents, the contractors will be advised that we would normally expect the works to be completed by 25th December 2012.
The Clerk said that she had managed to contact the ecologist regarding the bat licence but there was still some work outstanding from her. It was noted that in the absence of a bat licence, we could not commence work. The Clerk said she would pursue the matter further and report to the meeting of the Parish Council next week.
Councillor P M Eddy reported that the contractor who was initially appointed to undertake the work, Councillor W H Miners, was concerned that he had not received any communication from our Architect regarding the matter. It was proposed by Councillor N J Ball and seconded by Councillor A J Cuthbert that a letter be written to Councillor W H Miners apologising to him that the Architect had not kept him adequately informed and that the Parish Council is working towards improving communication between the Architect, contractor and the Parish Council. In this respect, the Architect is the primary point of contact for builders in the future and all correspondence and queries should be directed to him as the Parish Council’s agent. It was also agreed that in the letter, the Clerk would explain to Councillor W H Miners that there had been unavoidable delays as DEFRA had taken eight months to determine our grant application. Now that the grant offer has been received, the Parish Council have resolved to offer the six contractors who were originally asked to tender the opportunity to tender again and that Charles Hunt would be contacting him again regarding this matter in due course. All Councillors voted in favour of this proposal. The Chairman extended his thanks, on behalf of the Parish Council, to Councillor P M Eddy for all his hard work in respect of Cott Yard.
4. Date of next meeting To confirm the date and venue of the next Parish Council meeting on Wednesday 8th February 2012
The date of the next Parish Council meeting will be on Wednesday 8th February 2012 at 7:30pm in the Committee Room, St Neot Village Hall, St Neot. The meeting was closed at 9:10pm
Signed……………………………………………… Dated………………………..
MINUTES OF THE ST NEOT PARISH COUNCIL MEETING HELD ON WEDNESDAY, 11th JANUARY 2012 AT 7:30PM IN THE COMMITTEE ROOM, ST NEOT VILLAGE HALL, ST NEOT
Present: Councillors J Rowe (Chairman), F J M Rowe, J T O’Neill, Ms F Wardle, P M Eddy, N J Ball, P M Eddy, C B Bunt, A J Cuthbert and Mrs M Merrett-Jones. Cornwall Councillor Mrs D Watson Sue Blaxley (Parish Clerk) The Chairman opened the meeting at 7:33pm.
Public Participation None
1. Apologies None
2. To confirm the minutes of the meeting held on Wednesday 14th December 2011 and the minutes of the Planning Committee held on Wednesday 14th December 2011.
The minutes of the meeting held on Wednesday 14th December 2011 and the minutes of the Planning Committee held on Wednesday 14th December 2011 were agreed as accurate records.
3. Declaration of interest in items on the agenda None.
4. To receive a report on any matters arising from the previous meeting. The Chairman reported that he had spoken to our Solicitor at Caunters regarding the easement payment. The money is with Caunters but cannot be sent to us until the lease on the pipe has been signed. This will be done without further delay.
Councillor J T O’Neill reported that the fire in the Pavillion had been repaired but the outside light needs replacing. It was agreed that it would be replaced by two amenity lights, one in the position of the existing light and the other on the gable end of the building.
5. To receive the Chairman’s Communications None
6. To answer any questions from Councillors, previously notified to the Clerk Councillor Ms Faye Wardle said that two tables are missing from the Pavillion and have been for the past two weeks. The Scouts do not know what has happened to them. It was agreed that the Clerk put an item in the next edition of St Neot News asking for the tables to be returned. Councillor Mrs M Merrett-Jones said that the pantomime has been cancelled this year because of lack of village support..
7. To receive a report from the Clerk None.
8. To receive reports from - a) Police Becky Steed said that there had been one crime in St Neot parish which involved a fire in an outbuilding at Twowatersfoot. She said enquiries were continuing into the incident. Councillor C B Bunt said the traffic cone had been collected.
b) Cornwall Councillor Cornwall Councillor Mrs D Watson said that she had met with the Head of Planning East regarding the planning application at Littleworth, Bolventor and the planning issues concerning the owners of the old primary school, St Neot. She said that she had asked whether the road out of the village past Carnglaze Caverns could be resurfaced when the road is closed for 3 months for repairs to the retaining walls. However, there may not be sufficient funds to do the resurfacing work during that time. She said that she had received an application from Nick Hart for Councillor funding towards the play about 9th century St Neot which will take place in March 2012. It was noted that it will include a series of workshops.
c) Goonzion Commoners None.
d) Bodmin Moor Parishes Group Cornwall Councillor Mrs D Watson said this group will continue. She said that Anna Hoyle is now working for the CRCC and is based in Blisland.
e) Caradon Hill Area Project Group Cornwall Councillor Mrs D Watson said the next meeting will be on 7th February 2012.
9. To authorise the signing of orders for payment, including - EDF Energy (Electricity for Pavillion) - £64.07 EDF Energy (Parish Lighting) - £39.84 St Neot CP School (photocopying) - £50.00 It was proposed by Councillor Ms F Wardle and seconded by Councillor C B Bunt that all of the above orders for payment be authorized. All Councillors voted in favour of this proposal.
10. To receive correspondence from - a) Cornwall Council It was reported that we have received a bundle of documents from Cornwall Council relating to the development of the Core Strategy which will be the lead document in Cornwall’s Local Development Framework. It was agreed that the documents would be passed around for discussion at the February meeting. It was reported that from 1st April 2012, Cornwall Council will be offering fully standardized kerbside waste and recycling collections to every residential property in Cornwall. The recycling banks in public spaces were originally located to enable householders to recycle before kerbside collections were provided and in light of the improvements to kerbside collections, they have been reviewing the existing network of recycling banks. After 31st March 2012, the mixed cans recycling facility in St Neot car park will not receive funding from Cornwall Council. It is possible for the facility to be retained through a private arrangement with the waste collection contractor if we are interested. This is likely to involve a small cost.
b) Others It was reported that Cornwall County Playing Fields Association undertook a survey in 2010 of town and parish councils across Cornwall to identify the current management issues affecting groups in the provision of outdoor play. A copy of that report is available on the Cornwall Rural Community Council’s website if anyone is interested in reading it. It was reported that Cornwall Rural Community Council is undertaking a survey on behalf of Cornwall Council to identify peoples’ views on rail transport in the Duchy. If anyone is interested in completing it, it is available on their website.
11. Finance Report To receive a current financial statement of the accounts The Clerk reported that this month, we have received income of £136.50 for the use of the Pavillion as a Post Office, £30.00 for the use of the Pavillion by the Art Group and £7.50 for the use of the Pavillion for a birthday party. The current account balance stands at £38,455.04 and the high interest account balance stands at £23,307.94.
12. Rural Bus Services To discuss the loss of the bus service to St Neot Councillor Mrs M Merrett-Jones said that she had not had time to find out any more information regarding this matter. Cornwall Councillor Mrs D Watson said that there are likely to be cuts to the bus services in Cornwall and the bus service to St Neot is likely to be affected. She said that there was no certainty as to where the cuts would be made until the bus companies put forward their plans. It was agreed that Cornwall Councillor Mrs D Watson would set up a cluster meeting with other parishes to discuss this matter further.
13. Diamond Jubilee Mugs To consider purchasing mugs to commemorate the Diamond Jubilee The Clerk said that she has obtained a sample of a mug from Chown China. The cost will be £3.75 per mug plus VAT and £17.50 carriage plus VAT. It was proposed by Councillor P M Eddy and seconded by Councillor N J Ball that the Clerk order 100 mugs and that discussion as to their distribution will take place at the meeting to discuss the Jubilee celebrations on 1st February 2012. The Chairman reminded everyone to attend this meeting.
14. Cott Yard To receive an update on the progress of the project Councillor P M Eddy reported that he and the Chairman had been to see Sheryll Murray MP and she said she would talk to the minister for DEFRA regarding our grant application. Councillor P M Eddy said that he had also written to the National Director of the fund explaining that we had waited 8 months so far for a decision on our application. It was agreed that the Parish Council should issue a press release regarding this matter especially as parishioners were becoming anxious that no work has started on the building. It was proposed by Councillor N J Ball and seconded by Councillor Ms F Wardle that the Chairman and Councillor P M Eddy be authorized to issue a press release on behalf of the Parish Council when they think it is appropriate. All Councillors voted in favour of this proposal. It was agreed that the Clerk would follow up the bat licence application as no licence has yet been received.
15. Date of next meeting To confirm the date and venue of the next Parish Council meeting which will be on Wednesday 15th February 2012 commencing at 7:30pm The date of the next Parish Council meeting will be on Wednesday 8th February 2012 at 7:30pm in the Committee Room, St Neot Village Hall. The meeting was closed at 8:25pm
MINUTES OF THE PLANNING COMMITTEE OF ST NEOT PARISH COUNCIL MEETING HELD ON WEDNESDAY, 14TH DECEMBER 2011 AT 7PM IN THE COMMITTEE ROOM, ST NEOT VILLAGE HALL, ST NEOT Present: Councillors J Rowe (Chairman), W H Miners, Ms F Wardle and N J Ball. Cornwall Councillor Mrs D Watson Sue Blaxley (Parish Clerk) The Chairman opened the meeting at 7:05pm. Public Participation None 1. Apologies Apologies were received from Councillor A J Cuthbert. 2. Declaration of interest in items on the agenda None 3. To receive a report on matters arising from the previous meeting None. 4. To receive any decisions by Cornwall Counci None 5. Applications and appeals received from Cornwall Council PA11/09231 – Application by Ms E Sebastian Corbenic for change of use on part of the land (0.30 hectares) from wildlife park to tented camping site for up to 9 pitches at Colliford Lake Park, St Neot. The Clerk read out a comprehensive report form Councillor A J Cuthbert who had visited the site and a report from the Planning Officer at Cornwall Council. It was proposed by Councillor Ms F Wardle and seconded by Councillor N J Ball to object to the application for the reasons cited in Councillor A J Cuthbert’s report. All Councillors voted in favour of this proposal. PA11/07346 – Application by Mr Harvey Kendall for Lawful Development Certificate for domestic dwelling and associated storage/workshop buildings (Use Class C3) at Harrowbridge Hill Farm, Common Moor, Liskeard. It was proposed by Councillor N J Ball and seconded by Councillor Ms F Wardle that we respond to this application saying that we have no evidence to support or refute it. All Councillors voted in favour of this proposal. PA11/07382 – Application by Mr Nick Hart for variation of Section 106 Agreement to enable units to be sold separately (application E2/02/01683/FUL dated 24/02/04 refers) at West Barn, Northwood, St Neot. Councillor J Rowe said that he had spoken to the Applicant and they may want to sell the barns separately in the future. Some discussion took place regarding this application and it was agreed that this Section 106 agreement was imposed for a reason and should not now be varied. Cornwall Councillor Mrs D Watson said that if the barns were sold separately, they could become second homes. It was proposed by Councillor N J Ball and seconded by Councillor Ms F Wardle that the Parish Council object to this application. All Councillors voted in favour of this proposal. PA11/09256 – Application by Mr C Woolf for Listed Building Consent for redevelopment of redundant store with associated works to studio/music room at West Killatown Farm, St Neot. After some discussion, it was proposed by Councillor Ms F Wardle and seconded by Councillor N J Ball that this application be supported. All Councillors voted in favour of this proposal. PA11/10363 – Application by Mrs E Woolf for construction of garage/workshop at Windy Ash Cottage, St Neot. Councillor J Rowe reported that he had visited the site and the proposal was for a single storey extension which would have no adverse impact. It was proposed by Councillor J Rowe and seconded by Councillor W H Miners that this application be supported. All Councillors voted in favour of this proposal. 6. Date of next meeting To be arranged The meeting was closed at 7:35pm. Signed……………………………………………… Dated………………………..
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